Custom Fields

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Overview

E-Sports Manager provides a comprehensive custom fields system that allows you to create, manage, and organize your custom fields. This powerful feature enables you to extend the default data model with organization-specific fields for members, teams, staff, and applicants.

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Key Features

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Multi-Entity Support

Custom fields can be created and managed for different entities in your organization:

• Members
• Teams
• Staff
• Applicants

Each entity type can have its own set of custom fields, allowing you to collect and organize data specific to your needs.

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Field Types

The system supports various field types to accommodate different data requirements:

• Text: For general text input
• Number: For numerical values
• Date: For date selection
• Boolean: For yes/no or true/false values

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Organization-Specific Configuration

Each organization can define its own set of custom fields, ensuring that the data collection process aligns with your specific needs and workflows.

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How to Use

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Managing Custom Fields

1. Navigate to Settings -> Custom Fields
2. Select the entity type you want to add custom fields to (Members, Teams, Staff, or Applicants)
3. Click “Add Custom Field” to create a new field
4. Configure the field:
   • Enter a descriptive name
   • Select the appropriate field type
   • Save the field

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Using Custom Fields in Forms

Custom fields automatically appear in the relevant forms:

• When adding new members, teams, staff, or applicants
• When editing existing entries
• In the data tables where the information is displayed (not shown by default, but can be shown by clicking the “View” button)

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Best Practices

• Use clear, descriptive names for your custom fields
• Choose the most appropriate field type for your data
• Keep the number of custom fields manageable to maintain form usability
• Regularly review and clean up unused custom fields

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Technical Details

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Data Storage

Custom fields are stored in a structured format in the database, allowing for:

• Efficient querying
• Easy data export
• Flexible data organization

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Form Integration

The custom fields system is fully integrated with the form system, providing:

• Dynamic form generation
• Automatic validation
• Seamless data handling
• Real-time updates

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API Integration

Custom fields are accessible through the API, enabling:

• Programmatic access to custom field data
• Integration with external systems
• Automated data processing

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Limitations and Considerations

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Subscription Tiers

Custom fields availability may vary based on your subscription tier:

• Free tier: Limited number of custom fields
• Pro tier: Increased custom field capacity
• Enterprise tier: Full custom fields functionality

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Performance

While custom fields are powerful, consider:

• The impact on form load times
• Database query performance
• Data export and import operations

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Examples

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Common Use Cases

1. Member Management:
   • Player roles
   • Skill ratings
   • Availability status
   • Preferred positions
2. Team Management:
   • Team categories
   • Competition levels
   • Practice schedules
   • Team achievements
3. Staff Management:
   • Role assignments
   • Department information
   • Specializations
   • Contact preferences
4. Applicant Management:
   • Experience levels
   • Preferred roles
   • Availability
   • Previous teams

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Support

Need help with custom fields? Our support team is here to assist you with:

• Setting up custom fields
• Troubleshooting issues
• Best practices
• Integration questions

Contact us through the support portal or check our documentation for more detailed information.